GoVisually

GoVisually Academy

Short how-to videos. One task each, about a minute.

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Finalize the right version

See everyone's decisions, then lock in the version that goes to print.

1 min · Captions on

Steps

  1. 1
    Open the proof.
  2. 2
    Check the version:
    • the V chip next to the file name;
    • Version n of n in the footer.
    • Both should show the latest.
  3. 3
    Click Review.
  4. 4
    Under Latest reviews, check each reviewer's decision.
  5. 5
    Under Finalize review, click Finalize this proof.
  6. 6
    The button now reads Proof finalized.

Don't miss

  • An older revision on screen?
  • If you see "You are viewing an older revision.", Finalize uses that older version.
  • Click Load latest version first.
  • Finalizing locks the proof.
  • The comment tools disappear.
  • Reviewers can't add comments or decisions.
  • You can't upload a new version until it's reopened.
  • Everyone approving doesn't finalize the proof. It stays open until the owner finalizes it.

You're done when

  • The toolbar shows Proof finalized on the version you meant.
  • The proof card shows Finalized.
Read the transcript

An approval is one reviewer's decision. Finalizing is the owner's step, and it closes the proof for everyone. So finalize the right version. Open the proof and check the version first. The chip by the file name and the footer both say version two, the latest. Click Review. Latest reviews shows each reviewer's decision. Jake, Sarah and Priya have all approved. Approvals alone don't close the proof. Under Finalize review, click Finalize this proof. The button now reads Proof finalized. The comment tools are gone, and reviewers can't add comments or decisions. See a banner saying you're viewing an older revision? Finalize uses the version on your screen. Click Load latest version first. You're done when Proof finalized shows on the version you meant. To reopen it, choose Send back for review. Next: download the artwork and export its comments.